Do you have the impression that every day you struggle through an unwavering tangle of responsibilities, but in the end, nothing really comes out of them? Day by day, you only become more tired, burned out, and irritated. No wonder, everyone has felt this way at least once in their life! What is the reason for this? Usually, it's due to an excess of obligations, overwhelming work tasks, problems of daily life, but also procrastination and ineffective time planning, both at work and during leisure time. Fortunately, the right approach to the subject can make a big difference! Good organization is the first (and most important) step on the path to overcoming bad habits and procrastination. In our article today, we will talk about effective ways to get organized. Enjoy reading!
Table of Contents
- Procrastination - what is it?
- How to overcome procrastination - clever tools
- To-Do lists. Plan like Descartes!
- Daily, weekly, and yearly planners
- Habit tracker - an ally for valuable habits
Procrastination - what is it?
Generally speaking, procrastination is the habit of constantly postponing tasks for later. How does it work in practice? We can observe it, for example, when we wait until the last minute to work on important projects - as a result, having significantly less time, we do them carelessly. Procrastination doesn't have any specific reason, it's not caused by a lack of time - often, we explain it with a lack of inspiration and motivation to perform specific tasks and obligations. So, what might indicate that you're experiencing procrastination and how can you track it down? Think about how often you leave tasks until the last minute and postpone them. Ask yourself some important questions:
- Do you feel guilty for not doing something you should be doing?
- Are you able to plan tasks easily and prioritize them?
- Are you afraid of long-term plans that overwhelm you to the point where you keep postponing them indefinitely?
- Do you promise yourself that starting from tomorrow, everything will be better, and you will catch up on all the pending tasks with a wave of a magic wand?
If you answered "yes" to at least two of the above questions, we're sorry to tell you, but you're dealing with procrastination. That's the bad news. Fortunately, we're also bringing you some good news - procrastination can really be overcome! You just need to develop a few effective habits and apply some clever tricks that will help you outsmart your mind. How can you do that? You'll find out all of that in our article today!
How to overcome procrastination - clever tools
You're not alone in the fight against procrastination! A large portion of society struggles with this annoying problem that disrupts our daily routines, postpones the realization of plans and dreams, and simply hinders our everyday life. Fortunately, we have several clever tools and methods that will facilitate your time planning and task organization. Check them out and see for yourself that productive work and achieving your goals on a regular basis are completely possible.
To-Do Lists. Plan like Descartes!
Did you know that as early as 1637, the famous scholar Descartes proposed a working method that forms the basis for today's beloved to-do lists among organization enthusiasts? Descartes called it the method of rational work, which involved formulating a given problem and writing it down. This approach aimed to provide direction to our actions, relieve our memory, and allow our attention to be fully focused on achieving our chosen goal. Breaking down the entire endeavor into individual small tasks and organizing them by priority and deadline helps us sort out our thoughts, providing motivation for productive work. After all, we can clearly see what needs to be done to end the day well (without any guilty feelings)!
In short, a to-do list, commonly known as a to-do list, is nothing more than writing down all tasks, things, and scheduled meetings in one place. You can record tasks in a calendar, on paper, in a notebook, on your phone, or in a task management app. The actual place of recording theoretically doesn't matter, but we know that some people feel the need to physically write down all the information, making it more real and tangible for them. In this case, dry-erase to-do lists work fantastically well. They are eco-friendly, reusable, and highly convenient to use!
Daily, Weekly, and Yearly Planners
We also have something for those who prioritize time and take a broad view of their planned tasks. We've divided them into three categories: daily planning, weekly planning, and yearly organization.
A day is the smallest unit we can plan. Creating a daily schedule is an important means of maintaining discipline. You should create such a list every evening, preparing for the next day full of adventures. Remember to set time boundaries for all tasks and arrange them in the appropriate order, starting from the most urgent and prioritized tasks and moving on to tasks that won't have any consequences if postponed to the next day. A good daily plan is the end product of a certain process, consisting of elements such as goals, priorities, and considering your individual work rhythm. To plan your day effectively, a dry-erase daily planner will definitely come in handy!
This involves gathering all the activities from the past seven days and checking if our weekly goal has been achieved. For weekly planning, dry-erase weekly planners work great, both the classic ones and the magnetic ones with additional attractive features!
This is the biggest challenge! A dry-erase yearly calendar will be a tremendous help in this major endeavor. You can make changes and corrections without having to rewrite the entire year. Remember that when planning your day, week, month, or even year, you should consider the 60:40 rule! What does it mean? It means that you should only plan 60% of your time (day, week, month), and leave the remaining 40% for unplanned activities, unforeseen events, and spontaneous needs! Unexpected events will surely occur, so it's better to prepare for them in advance!
Habit tracker - an ally for valuable habits
Did you know that each new habit takes an average of 21 days to form? It is commonly accepted that in just 3 weeks, we can become accustomed to a behavior enough to perform it automatically. Some people extend this timeframe to 3 months, but regardless of the time you need, we have a way to make implementing a new habit much easier and yield spectacular results. And that way is a dry-erase habit tracker! It is simply a table that helps us track progress in building habits and/or breaking addictions. We write down everything we want to do regularly. Then we monitor our actions by appropriately marking the square under each day of the month. If we manage to keep our commitment, we fill in the square. If not, we make a cross or leave it empty. This allows us to track our progress in real-time. It is also a great motivation for perfectionists - sometimes it's worth completing a task just to admire a beautiful and uninterrupted streak of successes recorded on the board!
And that's it! Although if you delve deeply into the topic of good and effective organization, you will surely find even more methods to improve your productivity. However, our suggestions are a good step on your initial path to fighting procrastination. These few simple solutions will help you better plan your time, practically on the spot - regardless of how big or spectacular your goal is. Good luck!